The starting point
The problem with disconnected tools
Running an educational institution means dealing every day with enrolments, payments, attendance and communication with families. When those processes are handled by hand or in systems that do not talk to each other, the result is always the same.
Time you never get back
Front-office hours spent on repetitive tasks and double data entry: whatever is typed into a spreadsheet has to be typed again into the accounting system.
Errors that cost money
Incorrectly invoiced tuition, discounts applied by hand, payments nobody can trace back to a family, and a collections follow-up that depends on someone's memory.
Information split into pieces
The enrolment sits in one form, the debt in another system and the communication with the family in a third. Nobody has the full picture of the student.
What it is
An end-to-end platform for modern educational institutions
An education ERP that connects academic, administrative and financial life in a single environment — with no duplication or isolated databases.
Centralised management
All institutional information in one place.
Reliable information
Data that is current, complete and traceable.
Fewer manual tasks
Automation of repetitive processes.
Scalable foundation
A platform ready to grow.
A modern digital experience
Portals and services for families, students and staff.
Key benefits
Operational and strategic benefits
Centralisation
All information on a single platform.
Automation
Fewer repetitive tasks and less risk of error.
Operational control
Clear processes, owners, permissions and statuses.
Traceability
Complete history of students, payments and documents.
Data-driven decisions
Up-to-date dashboards and reports.
Digital experience
Portals and self-service for families and users.
Scalability
New modules, campuses and integrations without rebuilding.
Cost optimisation
Less reliance on isolated tools.
Core processes
Everything you need to operate, covered
The real operation of a Uruguayan institution: how it invoices, how the money comes in and how it is reconciled. This is what OKentra Campus solves every month.
Administrative and commercial management
Families and students
Centralised data for the family group and every student, with a single record.
Automatic billing
Bulk, recurring issuing of tuition and additional items, with no one-by-one entry.
Advanced discount management
Configurable rules for siblings, institutional agreements and annual fixed-price payments.
Systems integration
Seamless export of active students and transactions to accounting and payroll.
Treasury and financial control
Payment allocation
Exact posting against each family's historical balance, with no ambiguity.
Payment method imports
Bulk upload from Sistarbanc, payment networks (Abitab, Redpagos) and banks.
Unidentified payments
A control module to manually assign deposits that arrive without a reference.
Bank reconciliation
Quick matching of the bank statement against the transactions in the system.
Account statements
Balances, credits and transactions viewable by family group.
A common technology foundation, configured for the reality of each institution.
Functional domains
Full coverage for every area
Six functional domains that form the product map.
Families and students
Admissions and academics
Education billing
Collections and finance
Family portal
Analytics and integrations
Core modules
The operational core of OKentra Campus
implemented by OKentraFamily portal
Families self-serve and your front office stops answering the phone
The portal is more than a balance check: families enrol in an activity or camp, download announcements, choose their payment method and view their account statement whenever they want. Every one of those actions is one less call to answer.
Adaptable platform
Your institution has its own processes. Your ERP must be able to follow them.
Being built on odoo 20, OKentra Campus offers a configurable, extensible architecture: it adapts forms, flows, permissions, reports, automations and integrations.
A common technology foundation, configured for the reality of each institution.
Modular architecture
Implement what you need today. Add more when you need it.
The institution doesn't need to implement everything on day one, nor replace the platform as it grows.
Integrations and localisations
Ready to operate in your country
The standard core is complemented by country- and institution-specific localisations and integrations.
Comparison
Compared with rigid or proprietary systems
OKentra Campus combines odoo, localizations and in-house development to fit each project.
Implementation methodology
Go-live in weeks, not months of uncertainty
A three-phase structured implementation to guarantee an orderly, stable and scalable transition — with the same team from start to finish.
Fine-tuning
We map your real operation, configure the core and migrate each family's historical debt.
Functional development
We adjust discounts, agreements and integrations with banks and collection networks to your rules.
Go live
We train the team, go live together and remain available for whatever comes up.
